Job Description

This role is critical in developing comprehensive, compelling, and client-focused proposals for construction projects. While estimators will handle the financial components, the Proposal Writer will be responsible for crafting the narrative and assembling all non-cost elements of the proposal to clearly communicate the value Sylvan brings to each opportunity.

Key Responsibilities

Proposal Development

• Lead the creation of proposal documents in response to RFQs and bid opportunities.
• Collaborate with the Estimating coordinator, and the Estimating Manager to gather necessary inputs.
• Integrate project-specific elements such as:
• Preliminary construction schedules
• Organizational charts
• Historical safety information and safety plans
• Quality program and plan information
• Site logistics and conditions
• Manpower breakdowns
• Relevant past project experience
• Government forms and compliance documentation
• Bonding and insurance requirements

Workflow & Checklist Management

• Follow the established estimating workflow and checklist to ensure all proposal components are addressed.
• Track progress and deadlines for proposal-related tasks.
• Ensure proposals are aligned with client expectations and internal strategy.

Content Creation & Editing

• Write, edit, and format proposal content to ensure clarity, professionalism, and alignment with brand standards.
• Tailor messaging to highlight Sylvan’s strengths, differentiators, and value proposition.

Collaboration & Coordination

• Coordinate with internal stakeholders including Business Development, Estimating, and Division Leaders.
• Participate in kickoff and review meetings to understand project scope and strategy.
• Support post-submission follow-up and revisions as needed.
• Coordinate estimators and GC’s to ensure proper communication.

Qualifications

• Bachelor’s degree in communications, Marketing, Construction Management, Business, or related field.
• 3+ years of experience in proposal or technical writing, preferably in the construction or engineering industry.
• Strong writing, editing, and organizational skills.
• Ability to interpret technical documents and translate them into client-friendly language.
• Familiarity with construction terminology, project workflows, and estimating processes.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).

Preferred Skills

• Experience working with estimating teams or in a construction environment.
• Understanding of safety, quality, and scheduling considerations in construction.
• Ability to manage multiple deadlines and work in a fast-paced environment.

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