Job Description

***Please note that this position is based in Tallahassee, Florida.***

Job Posting will close on Friday, January 23, 2026.

POSITION SUMMARY

The Meetings & Events Manager supports the planning, coordination, and execution of the Florida Hospital Association’s major conferences and educational programs. This role works closely with internal teams, external vendors, sponsors, and supports all the functions of the Associate Vice President of Education and Events.

ESSENTIAL DUTIES AND RESPONSIBILITIES

The essential functions of this position include, but are not limited to the following:

• Vendor coordination.
• Create signage plans, room setups, and AV documentation.
• Draft operational copy for attendee communications.
• Support sponsor logistics: table assignments, shipping coordination, placement.
• Manage logistics and onsite operations.
• Fully manage Cvent builds, reporting, communications workflows, and onsite badge printing.
• Partner with Communications on marketing timelines and attendee messaging.
• Coordinate event photography workflow and delivery.
• Perform post-event reconciliation and contribute to debrief reports.
• Maintain documentation and templates to support repeatability and year-over-year improvement.
• Maintain collaborative project plans in Smartsheet.
• Build strong working relationships across internal teams and external vendors.
• Provide excellent customer service to members, sponsors, speakers, and partners.
• Support creative and experiential enhancements for FHA events.
• Ensure ADA compliance and attendee accessibility needs.
• Represent FHA professionally at all times.

MINIMUM QUALIFICATIONS AND SKILLS

• Bachelor’s degree required.

• 2–4 years of event, project management, or program coordination experience (association experience preferred).

• Excellent written and verbal communication skills.

• Project management experience and demonstrated success in professional project completion.

• Ability to manage multiple deadlines in a fast-paced environment.

• Strong organizational skills and attention to detail.

• Ability to collaborate effectively with internal and external partners.

• Ability to travel in Florida and work extended hours during events.

• Proficiency with Microsoft Office Suite and Smartsheet; and Cvent experience preferred.

PHYSICAL DEMANDS AND WORK ENVIRONMENT

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the functions. While performing duties of this job, the employee is frequently required to stand, sit, talk, or hear. The employee is occasionally required to walk, use hands to manipulate, handle or feel; and reach with hands and arms. The employee must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 20 pounds. Specific vision abilities required by this job include close vision, and ability to adjust focus.

NOTE

This job description in no way states or implies that these are the only duties to be performed by the employee(s) incumbent in this position. Employees will be required to follow any other job-related instructions and to perform any other job-related duties requested by any person authorized to give instructions or assignments. All duties and responsibilities are essential functions and requirements and are subject to possible modification to reasonably accommodate individuals with disabilities. To perform this job successfully, the incumbent will possess the skills, aptitudes, and abilities to perform each duty proficiently. Some requirements may exclude individuals who pose a direct threat or significant risk to the health or safety of themselves or others. The requirements listed in this document are the minimum levels of knowledge, skills, or abilities. This document does not create an employment contract, implied or otherwise, other than an “at will” relationship.

Florida Hospital Association (FHA) is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status.

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