Job Description

JOB BRIEF

Are you ready to bring your organizational skills, dynamic, EA role? Our client, a leading investment firm specializing in venture capital and real estate, is seeking an Executive Assistant to provide essential support to multiple executives. With a competitive salary of $60-80 per hr, this role offers the opportunity to make a meaningful impact from wherever you work best. This is a maternity leave coverage until the end of the year, however there may be a need for another hire to the team in early 2026.

THE JOB

As an Executive Assistant, you’ll provide high-level support while contributing to essential operational and analytical tasks. Your responsibilities will include:

• Event Planning : Organize team-building activities, executive meetings, and special events, coordinating all logistics to ensure seamless execution.
• Financial Reporting : Use intermediate to advanced Excel skills to prepare reports on KPIs, including NOI, Debt Service, ROI, IRR, Annual ROI, Equity Multiples, and Sensitivity Analysis.
• Market Research : Conduct detailed real estate market research and provide insights to support strategic decision-making.
• Project Management : Assist with key projects by tracking progress, deadlines, and resources, providing regular updates to the executive team.
• Calendar Coordination : Manage multiple executive calendars, schedule appointments, and prioritize meetings for smooth, efficient days.
• Travel Arrangements : Book and coordinate travel plans for executives, arranging complex itineraries and accommodations.
• Expense Management : Prepare and track expense reports for multiple executives, ensuring accuracy and timely submissions.
• Document Preparation : Draft, edit, and organize documents, presentations, and reports to support executive needs.
• Communication Liaison : Serve as the first point of contact, handling calls and emails professionally and with discretion.
• Special Assignments : Take on ad-hoc projects as needed, bringing enthusiasm and attention to detail to each task.

ABOUT YOU

• Project Pro : Organized and deadline-driven, you manage multiple priorities and stay on top of project milestones.
• Tech-Savvy : Comfortable with Microsoft Office and quick to adapt to new systems.
• Professional & Discreet : You handle sensitive information with confidentiality and professionalism.
• Adaptable & Resourceful : Thrive in a fast-paced environment and enjoy working with multiple team members and departments.
• Excellent Communicator : Clear, confident, and proactive in communication, whether with team members or external contacts.

PERKS AND BENEFITS

This remote role offers a competitive base salary of $130K-$150k per year when perm with potential performance-based bonuses should the role covert to a perm role. Join a supportive, growth-oriented team and build a foundation for future career advancement in a fast-paced, team-focused environment.

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