Job Description

A leading media and entertainment company is seeking a highly organized and proactive Executive Assistant to provide maternity leave coverage supporting senior leaders within its direct-to-consumer and product division. This is a hybrid Executive Assistant / Project Management role, requiring someone who is resourceful, detail-oriented, and able to manage complex schedules, coordinate projects, and handle sensitive information with discretion. The position offers a unique opportunity to work closely with executives driving digital and streaming initiatives.

Responsibilities:

• Manage complex and dynamic calendars, including scheduling meetings, coordinating appointments, and resolving conflicts
• Handle domestic and international travel arrangements, including flights, accommodations, and itineraries.
• Prepare and process expense reports in compliance with company policies
• Draft, review, and manage correspondence, emails, and documents on behalf of the Executives
• Act as a liaison between executives and internal/external stakeholders, ensuring clear communication and timely follow-ups
• Coordinate and support meetings, including agendas, materials, action items, and logistics
• Organize and manage confidential information with discretion
• Provide ad hoc project and program support, ensuring timely completion of deliverables
• Build and maintain strong relationships with cross-functional partners and teams
• Serve as a key point of contact for executives' teams, helping prioritize and align workflows
• Assist in facilitating team events, offsites, or special projects

Qualifications

• 3-5+ years of experience as an Executive Assistant or similar role supporting Senior Executives
• Proven ability to manage multiple priorities and deadlines in a fast-paced, dynamic environment
• Proficiency with Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and collaboration tools including Microsoft Teams, Slack, Zoom, and Jira
• High level of discretion and professionalism in handling confidential and sensitive information

Desired Skills:

• Experience supporting multiple Executives simultaneously
• Previous exepreince in the Entertainment, Media, and/or Tech industry
  

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