Job Description

Job Title : Program Assistant

Duration: 6+ Months (Possibility of extension)

Location: Los Angeles CA. 90089

Pay Range: $45.00/hr W2

Shift: Hybrid M-F schedule (1-2 days/week on-site); 8:30am-4:30pm (30-min lunch) OR 8:30am-5:00pm (1-hr lunch)

Job Summary:

• The Associate Research Administrator provides support to various Price faculty by managing proposal submissions and assisting with post award grant accounts which range from small and straightforward to large and complex.
• Therefore, the position requires organization, attention to detail, and strong interpersonal, written and verbal communication skills.
• The ability to manage many projects at once while coordinating the timely, day to day workflow and maintenance of systems and databases of information are necessities.

Key Responsibilities:

• Assist with the submission of proposals to various sponsoring agencies (ie federal, non-federal, state, industry, etc.).
• Prepare budgets and gather required documents, forms, budgets, and other materials from internal and external stakeholders to ensure completion of the application.
• Review all sponsored project proposals for assigned faculty before forwarding them to the institutional official for approval.
• The review involves accuracy, content, and adherence to all relevant guidelines.
• Serve as liaison between research units, central offices, and funding agencies.
• Assist with Just-In-Time (JIT) requests, award setup, and review of Notice of Award (NOA) as well as account setup verification.
• Identify and resolve pre-award issues and work with University central offices as needed.
• Assist with data tracking and reporting of all contracts and grants proposals and expenditures, as well as research-related gifts and endowment.
• Assist with managing a portfolio of Price research accounts post-award. Work with PIs and research staff to ensure proper spending of research funding. Coordinate research expenses including salary, travel, consultant, subcontract, tuition, and others as needed.
• Maintain knowledge of and ensure compliance with relevant sponsor and policies regarding the administration of externally sponsored accounts and educate PIs and research staff of university and sponsor policies regarding externally sponsored research funding
• Maintains and participates in the development of a sponsored projects database. Provides status reports as requested.
• Provide Prie Research Office coverage, when needed
• Other research administration duties as needed

Qualifications:

• Educational Background: Bachelor's degree or equivalent combination of education and experience
• Experience: 3+ years of experience in grant and contract administration
• Project Management Skills: Ability to coordinate, plan, and oversee research projects
• Budgeting and Financial Management: Experience in developing and managing project budgets
• Regulatory Compliance: Knowledge of institutional and governmental regulations
• Communication Skills: Excellent written and verbal communication skills
• Technical Proficiency: Strong computer skills, including proficiency with MS Word, Excel, PowerPoint, and Adobe PDFs
• Problem-Solving Abilities: Exceptional organizational skills and meticulous attention to detail
• Team Collaboration: Ability to work both independently and collaboratively within a team
• Grant Preparation: Experience in preparing and submitting grant applications

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