Job Description

About Fit City Adventures

Fit City Adventures is a premier corporate lifestyle concierge that designs unforgettable team-building, wellness, and fitness experiences nationwide. We bring company culture to life through adventure — from beach Olympics and yoga retreats to culinary challenges and community impact events.

As we grow our national footprint, we’re looking for an organized and proactive Operations Manager to streamline logistics, optimize inventory systems, and support event execution from behind the scenes.

Position Overview

The Operations Manager will oversee the coordination, packing, and shipping of event materials and branded gear from our Pacific Beach warehouse. This hands-on role requires a balance of operational efficiency, digital organization, and a “get-it-done” attitude. You’ll ensure our teams nationwide have the gear they need — on time, every time — while continuously improving our systems and processes as we scale.

Time Commitment and Compensation:

The job is currently 10-15 hours per week hourly at $40 per hour as a contractor role. You must be in person on Monday or Tuesday each week at our warehouse for 5-8 hours depending on busy season. The position has the potential to grow to more hours in the future.

Key Responsibilities

On-Site Warehouse Management (Pacific Beach)

• Oversee inventory organization, labeling, and restocking in the Fit City Adventures storage and shipping facility.
• Pack and prepare gear for local events 7 days prior to each event date.
• Ship equipment and branded items for regional/national events 10 days prior to event date.
• Receive and quality-check incoming orders and new inventory shipments.
• Maintain cleanliness and efficiency of warehouse space.

Logistics & Inventory Operations

• Track and update all event gear and branded item inventory using spreadsheets or digital tools (e.g., Excel, Hubspot, Monday.com).
• Manage Amazon, FedEx, and branded item orders — including placing orders, tracking shipments, and reconciling receipts.
• Maintain a running list of all inventory levels, reorder points, and gear usage trends.
• Develop and test improved inventory management systems and workflows to streamline packing and shipping operations.
• Communicate clearly with the Fit City event coordination team regarding upcoming event needs, shortages, or delays.

Financial & Reporting

• Manage and categorize all FedEx and Amazon expenses for monthly reporting.
• Assist in creating cost summaries for shipping and event logistics to support budgeting and vendor management.
• Provide recommendations for cost savings and efficiency improvements.

Skills to Succeed:

• Experience: 5+ years in operations, logistics, or inventory management (event or retail experience a plus).
• Highly organized with strong attention to detail. Love project manage tools like Monday.com
• Comfortable lifting boxes (up to 40 lbs) and managing physical inventory.
• Proficient with Excel, HubSpot, Slack, Microsoft and basic inventory systems.
• Strong problem-solving and process-improvement mindset.
• Clear communicator with excellent follow-through. Shares progress regularly and is responsive to busy team needs throughout the week.
• Hospitality, DMC, hotel, meeting planning, or event industry background preferred
• Thrives in fast-paced start-up environment 
• Enjoys the wellness lifestyle

• Availability: Must be available for on-site work Mondays or Tuesdays in Pacific Beach, plus flexible remote hours during the week.

• Bonus Points: Experience with shipping logistics (FedEx, UPS, USPS), event planning, or small business operations.

Why You’ll Love Working With Us

• Flexible, hybrid schedule with autonomy and growth opportunities.
• Work with a small, passionate team dedicated to wellness and corporate adventure experiences.
• Be part of a fast-growing company with national reach and a meaningful mission — bringing health, happiness, and connection to corporate teams.

Core Values  

1. The Wow Experience: We are passionate in delivering the WOW experience in every way from logistical details to extra touches in all interactions 
2. Fun & Fitness is our Foundation: Live the brand and don’t forget the basics  
3. Push the Boundaries: To find the latest trends, business models, new tools, goals and more 
4. Be Kind & Help Others: To each other, clients, and community non profits 
5. Better Together: Collective minds and ideas with team, clients, partners and community 

Please apply with your updated resume and two references today! 

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