Job Description

Are you an administrative professional who has strong technical and organizations skills and enjoys being a key member in amore intimate team environment? Would you like a more flexible schedule?

Our client location in the northern suburbs (Northbrook area) is looking to add a strong office manager that is looking for a 35 hour/week work schedule. The key to success require an experienced background (5-10 years in an administrative or project management role) and ability to be organized and work autonomously.

About the company:

Our client is a dynamic and innovative organization committed to delivering impactful conferences across various IT industries. We are seeking a detail-oriented, organized, and proactive individual to join our team as an office manager. This role will support the planning, coordination, and execution of 20 annual conferences, ensuring seamless operations and an exceptional experience for all attendees and sponsors.

Key Responsibilities:

• Assist in the planning and coordination of conferences, from inception to completion.
• Manage conference schedules, including speaker bookings, venue arrangements, and logistics coordination.
• Communicate with sponsors and venue to ensure timely delivery of event requirements.
• Maintain and update event-related documentation, such as attendee lists, registration data, and budget tracking.
• Ensure compliance with event policies and timelines
• Provide on-site support during conferences to handle any immediate logistical needs and ensure smooth operations.
• Provide administrative support to the company president
• Create and update conference webpages
• Update and maintain company website pages for each conference via WordPress (adding/editing session information, linking pages, adding media/logos, etc.)
• Update and maintain forms in Wufoo
• Communicate day of conferences with sponsors and attendees

Qualifications:

• Proven experience in project management, conference coordination, and related administrative roles.
• Strong organizational and time-management skills with the ability to handle multiple tasks and deadlines.
• Excellent written and verbal communication skills.
• Ability to work well under pressure and in a fast-paced environment.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint), WordPress, Adobe and Wufoo
• Ability to work independently in small office environment
• Some travel required for on-site for pre-conference setup the day before conference (approx. 2 hours) as well as on-site conference management (approx. 7am – 5:30pm)
• Professional presentation and demeanor
• Bachelor's degree or equivalent experience

If you are passionate about administration, project management, and conference planning and are detail-oriented, and thrive in a fast-paced environment, we would love to hear from you!

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