Job Description

Hospice Team Coordinator – TC Team Support (Santa Rosa, CA)

LHH is partnering with a leading healthcare organization in Santa Rosa, CA to hire a temporary administrative coordinator to help support TC workflow.

This role is critical to ensuring smooth operations for the TC team, accurate documentation, and effective communication across staff, patients, and families. You’ll work in a fast-paced environment where your organizational skills and proactive approach help the TC team deliver exceptional care.

You’ll be the backbone of the TC team—streamlining workflows, managing records, and facilitating coordination so the team can focus on patient care. If you thrive in collaborative settings and enjoy problem-solving, this is your opportunity to make a meaningful impact.

Key Responsibilities

• Act as an administrative resource for the TC team.
• Coordinate schedules, meetings, and follow-ups for team activities.
• Accurately enter and maintain patient data, including admissions and updates.
• Ensure all documentation is complete, signed, and uploaded into EMR systems.
• Generate compliance reports and add coordination notes for team visibility.
• Serve as a central point of contact for TC team members, staff, patients, and families.
• Manage incoming calls/messages and route them promptly to the right team member.
• Facilitate timely processing of physician orders and documentation.
• Organize and upload visit records, confirm billing and care levels, and manage discharge paperwork.
• Monitor medical equipment and supply orders; communicate trends/issues to leadership.
• Assist TC team leadership with meeting prep, materials, and follow-up tasks.
• Prepare patient-facing materials for facilities as needed.

Qualifications

• High school diploma or GED required.
• Minimum 2 years in medical records, medical office support required.
• Proficiency in Microsoft Office Suite (Outlook, Teams); EMR experience (HomeCare HomeBase preferred).
• Strong organizational, customer service, and problem-solving skills.
• Excellent written and verbal communication; ability to maintain confidentiality.
• Comfortable in a busy, team-oriented environment.

Job Type: Contract (approx. 3+ months)

Start Date: ASAP

Location: Fully on-site, Santa Rosa, CA

Hours: Monday–Friday, 8:00 AM–5:00 PM

Pay Rate: $27–$30/hour (DOE)

Benefit offerings include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits, and 401K plan. Our program provides employees the flexibility to choose the type of coverage that meets their individual needs. Available paid leave may include Paid Sick Leave, where required by law; any other paid leave required by Federal, State, or local law; and Holiday pay upon meeting eligibility criteria. Equal Opportunity Employer/Veterans/Disabled To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable: The California Fair Chance Act Los Angeles City Fair Chance Ordinance Los Angeles County Fair Chance Ordinance for Employers San Francisco Fair Chance Ordinance If you have the qualifications above and are interested in this opportunity – please apply today!

If you are curious what else is available, please review the LHH website!

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