Job Description

Job Summary:

Our client is seeking an Executive Assistant to join their team! This position is located in Basking Ridge, New Jersey.

Duties:

• Provide direct executive support to the Vice President in daily operations while maintaining a strategic, long-term perspective
• Manage the executive calendar with foresight, anticipating needs and potential conflicts while ensuring confidentiality
• Partner with the VP to optimize time management and maintain a structured yet flexible schedule
• Serve as a key liaison for partners and stakeholders, managing communications and acting as an additional point of contact for the VP’s office
• Coordinate complex travel arrangements and cross-functional planning
• Prepare, process, and reconcile expense reports accurately and on time
• Ensure adherence to organizational policies and procedures, maintaining proper protocols across all activities
• Screen, prioritize, and respond to internal and external communications with professionalism and discretion
• Schedule and organize meetings, appointments, and events with attention to detail and accuracy
• Greet visitors and manage incoming calls, ensuring a professional and efficient office presence
• Collaborate with facilities and real estate teams to resolve logistical issues and coordinate audio/video support for meetings and town halls
• Prepare meeting agendas, materials, and follow-ups in coordination with the VP and leadership team
• Identify and connect key stakeholders and resources to support the VP’s initiatives
• Provide administrative and project support to the broader leadership team as needed
• Recommend and implement process improvements to enhance operational efficiency and team productivity
• Support office culture and employee engagement by assisting in the planning and execution of on-site events

Desired Skills/Experience:

• 5+ years of experience as an Executive Assistant, preferably supporting C-suite or senior executives
• Advanced proficiency in Google Workspace (Gmail, Calendar, Docs) and Microsoft Office Suite, with familiarity in collaboration tools such as Slack
• Strong organizational, multitasking, and problem-solving skills, with proven ability to manage projects and budgets
• Excellent written, verbal, and active listening communication skills
• Demonstrated ability to work independently, exercise sound judgment, and take initiative in a fast-paced environment
• Proven ability to handle sensitive and confidential information with discretion and professionalism
• Strong time management skills with the ability to prioritize multiple tasks and deadlines across different time zones
• Experience coordinating complex logistics and communications for global teams

Benefits:

• Medical, Dental, & Vision Insurance Plans
• Employee-Owned Profit Sharing (ESOP)
• 401K offered

The approximate pay range for this position is between $32.29 and $46.13 . Please note that the pay range provided is a good faith estimate. Final compensation may vary based on factors including but not limited to background, knowledge, skills, and location. We comply with local wage minimums.

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