Job Description

Investment management firm with offices in Midtown, Manhattan seeks a motivated Executive Assistant to support a team of professionals. The ideal candidate should have prior experience in financial services and have experience supporting a team of 5+ people.

Hybrid schedule: 4 days per week onsite, 1 day remote

Salary: 90 - 110K plus OT and bonus

Hours: 9am - 6pm

Responsibilities:

• Extensive and strategic calendar management, scheduling appointments, reservations, and meetings
• Handle travel arrangements, including flights, hotels, obtaining visas, passport renewals, or any other travel documents
• Prepare and distribute agendas, letters, reports, presentations, expenses, and other communications, including confidential documents
• Screen and respond to incoming calls and correspondence, act as a gatekeeper
• Manage meeting logistics, including planning, oversight, breakdown, etc.
• Process and submit expense and reimbursement reports
• Manage prioritization of internal and external requests for review and approval in real-time daily
• Provide additional assistance on ad-hoc projects when needed

Requirements:

• Minimum of 5 years of experience as an Executive Assistant within financial services
• Strong interpersonal skills and ability to maintain a calm demeanor in a fast-paced environment
• Ability to support multiple executives simultaneously
• Strong problem-solving skills and ability to exercise sound judgment
• Excellent organizational skills and ability to maintain a high attention to detail
• Exceptional written and verbal communication skills
• Proficiency in MS Office, including Word, Excel, and PowerPoint

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