Job Description

Job Title: Hybrid Executive Assistant

Location: Chicago, IL Hybrid

Type: W2 Contract to Direct Hire

Pay Rate: $28/hour

Job Summary: We are seeking a highly organized and proactive Hybrid Executive Assistant to support executive management within a dynamic healthcare company. The ideal candidate will possess advanced computer skills, strong interpersonal abilities, and the capability to handle highly confidential information with discretion. This role requires a multi-tasker and fast learner who can manage various responsibilities efficiently.

Key Responsibilities:

• Executive Support: Provide comprehensive support to executive management, including making travel and meeting arrangements, screening calls, composing letters and reports, preparing presentations, and handling financial data.
• Calendar Management: Utilize advanced experience with Outlook Calendar to manage and coordinate executive schedules, ensuring seamless planning and prioritization.
• Travel Coordination: Arrange travel plans using Concur, including booking flights, accommodations, and transportation, as well as managing catering needs for meetings and events.
• Document Preparation: Prepare and edit documents, presentations, and reports using word processing, spreadsheet, presentation, and database software.
• Confidentiality: Handle work of a highly confidential nature, maintaining discretion and professionalism at all times.
• Internet Research: Perform thorough and accurate internet research as required to support executive projects and initiatives.
• Training: May train other staff members on various software and administrative processes.
• Interpersonal Skills: Possess strong interpersonal skills, leadership, negotiation, analytical, and problem-solving abilities to effectively support executive management and collaborate with team members.

Requirements:

• Experience: Proven experience managing and supporting executives in a fast-paced environment.
• Technical Skills: Advanced experience with Outlook Calendar, Concur for travel arrangements, and proficiency in word processing, spreadsheet, presentation, and database software.
• Attributes: A multi-tasker and fast learner who can adapt quickly to new challenges and responsibilities.
• Work Schedule: Ability to work 4 days a week in the office (Monday – Thursday) with Fridays remote.

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