Job Description

Our client is a leading brand in the beauty, fashion, and lifestyle space, known for its innovative approach, modern aesthetic, and global reach. The Executive team is seeking a highly skilled, resourceful, and polished Executive Assistant to provide strategic and administrative support to a C-Level Executive. This role is ideal for someone who thrives in a fast-paced, creative, and entrepreneurial environment, and who can serve as the executive’s right hand across business and personal priorities.

Key Responsibilities:

• Provide comprehensive executive support to the C-Level leader, ensuring seamless management of professional and personal priorities.
• Manage complex calendars , coordinate meetings across time zones, and anticipate scheduling needs.
• Handle confidential correspondence , draft communications, and act as the main point of contact between the executive and internal/external stakeholders.
• Plan and coordinate domestic and international travel , including itineraries, accommodations, and expense reconciliation.
• Prepare presentations, reports, and meeting materials using tools such as Google Workspace and Microsoft Office Suite.
• Assist in project management and cross-functional coordination , tracking deliverables and ensuring deadlines are met.
• Partner with internal teams including Marketing, Operations, and Product to facilitate efficient communication and execution of company initiatives.
• Support with event coordination, gifting, and personal tasks as needed to maintain executive efficiency.
• Proactively identify ways to streamline processes and improve executive productivity.
• Maintain professionalism and discretion when handling confidential or sensitive information .

Qualifications:

• 5+ years of Executive Assistant experience supporting C-level executives, ideally within beauty, fashion, lifestyle, or creative industries .
• Proven ability to anticipate needs, think critically, and offer solutions with a high level of professionalism.
• Strong written and verbal communication skills.
• Advanced proficiency in Google Workspace, Microsoft Office Suite, Slack, Zoom, and expense systems (Concur, Expensify, etc.) .
• Exceptional organizational skills with the ability to multitask and prioritize competing demands .
• Ability to thrive in a fast-paced, entrepreneurial, and creative culture .
• Bachelor’s degree preferred.

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