Job Description

Reporting Relationship: This position will report to the Events Manager.
Purpose: We are seeking a highly organized and detail-oriented Event Assistant to support the planning and execution of high-impact events. This role is essential in ensuring every detail is accounted for including coordinating with vendors, managing guest data, developing thoughtful donor touchpoints , and supporting creative execution. The ideal candidate is a team player with strong communication skills, excellent attention to detail, and the ability to manage multiple tasks simultaneously in a fast-paced environment.
Responsibilities
Assist in creating detailed event itineraries for celebrities and donors attending fundraising events.
Coordinate logistics with vendors, venues, and suppliers to ensure seamless event execution.
Support team members in tracking deadlines, deliverables, and logistics timelines
Brainstorm and source creative and personalized gift ideas for event donors and VIPs.
Assist in packaging and delivery logistics for donor gifts before or after events.
Ensure gifting aligns with the overall event theme and donor stewardship goals.
Work with the Tebow Group to coordinate event branding, signage, and collateral materials (e.g., programs, menus, sponsorship signage).
Gather content, review proofs, and ensure timely delivery of all creative assets.
Assist in tracking RSVPs, dietary needs, seating assignments, and attendee communications using event platforms or CRM tools.
Reconcile guest data pre and post-event and provide accurate attendance reports for internal tracking and follow-up.
Qualifications
2 years of experience in event planning, project coordination, or administrative support (preferably in a fundraising or nonprofit setting).
Strong organizational and multitasking abilities.
Excellent written and verbal communication skills.
Proficient in Microsoft Office Suite and familiarity with event management platforms (e.g., Eventbrite, Cvent, GiveSmart, etc.).
Ability to work independently while collaborating effectively with internal teams and external partners.
Preferred Skills
Experience working with design teams or creative agencies.
Familiarity with donor management systems (e.g., Classy).
Eye for design and aesthetics; ability to ensure polished event presentation.
Comfortable working in a deadline-driven, detail-focused environment.
E04JI800c7r5408aa9i

Job Tags

Work at office,

Similar Jobs

Elios Talent

Outpatient Urology Physician Assistant Job at Elios Talent

...per year, with an additional 4 hours of PTO for weekend on-call ~7 paid holidays per year (New Years, Memorial Date, Independence Day, Labor Day, Thanksgiving, Day after Thanksgiving, Christmas)~$2500 for CME (available after six months) along with 3 PTO days for CME...

Reyes Beverage Group

Warehouse Order Picker Job at Reyes Beverage Group

...orders according to assigned load tickets, shrink wrap and label orders and move completed orders to the loading dock area of the warehouse Accurately receive inbound products, replenish and manage inventory as needed Perform pre-shift equipment checks and safely...

Nextpoint Studio

Senior Designer - Digital Product (Full-time or Contract | Hybrid/Remote) Job at Nextpoint Studio

...business and customer challenges through design, research, and marketing. We collaborate with... .... Our client work spans ecommerce, web and mobile platforms, embedded UI, and enterprise... ...Flexible work hours, generous PTO, and a remote-friendly team A supportive and ego-free...

Pro Standard

Experiential Producer Job at Pro Standard

...culture-led creativity. About the Role Casa Drea is seeking a resourceful, creative, and execution-obsessed Experiential Producer to bring big ideas to life from raw concept to full-scale activation. Youll lead the end-to-end development of high-impact experiences...

DICK'S Sporting Goods

Dedicated Store Visual Merchandiser - House of Sport Job at DICK'S Sporting Goods

...House of Sport by DICK'S Sporting Goods is more than just a store. It is a destination, an experience, a place where athletes can experiment and play. A retail store devoted to sport where our community can gather and be inspired. We are fundamentally changing retail...

Events Assistant Job at Tim Tebow Foundation, Jacksonville, FL

akIyQTBkWHh2ZFdFS3pYNTI3eVI3bmxnT2c9PQ==