Job Description

Job Title: Department Assistant (Spanish-speaking)

Type: 6 Month Contract

Location: Battle Creek, MI 49017 (Onsite only)

Pay Rate: $18.00 - $23.00 per hour

Hours: 7 AM – 5:30 PM Monday–Friday, must work 5/10 schedule and weekends as needed (40–50+ hours/week, OT after 40 hours)

Job Description:

Provide administrative support to department management to ensure smooth daily operations on an active construction site. Work from a field office trailer with travel between project areas required. Must have a vehicle capable of driving on gravel roads. Work boots required.

Responsibilities:

• Assist with weekly time entry for field craft payroll and verify jobsite badging system times
• Submit and track craft correction paychecks
• Enter data into jobsite IRA tracking log and add apprentice info in Baker Tilly database
• Process new hire paperwork ensuring accuracy and completion before payroll submission
• Support general document control and manage UPS/FedEx deliveries to ensure timely shipment
• Maintain and order office supplies as needed
• Assist with event and training setup

Requirements:

• High School Diploma or GED (Completed)
• Minimum 2 years administrative or coordinator experience, preferably in construction
• Spanish bilingual required for assisting Spanish-speaking crew and translating documents
• Proficient in Microsoft Access, Excel, and Word; Oracle experience preferred
• Ability to work onsite full time, including weekends and overtime as needed
• Must have reliable vehicle and valid MVR for background check
• Ability to lift/move up to 50 lbs and work in variable weather conditions

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