Administrative Assistant Job at Likely Inc., Pasadena, CA

aFJhRzJ0Ynd2OUdCTFRULzM3NlI0SHhzTmc9PQ==
  • Likely Inc.
  • Pasadena, CA

Job Description

Job description

Location: On-Site at Likely Inc. HQ – Pasadena, CA

Schedule: Full-Time, Monday–Friday, 9:00 AM – 5:30 PM

Pay: $22/hr, 40 hours per week

About Likely Inc.

Likely Inc. is a design and manufacturing studio focused on creating luxury packaging for some of the most exciting brands in beauty, wellness, food & beverage, and lifestyle. From concept to production, we bring creative visions to life with quality and precision.

Position Overview

We are looking for a full-time Administrative Assistant to join our team in Pasadena. In this role, you will work closely with our Operations Director to help manage all house account projects — from organizing meetings to tracking production deadlines and deliverables. You will also work directly with the CEO on scheduling and select projects.

This is an ideal position for someone who is highly organized, an excellent communicator, and confident in their ability to keep both internal teams and clients updated in a fast-paced environment.

Key Responsibilities

  • Assist the Operations Director in managing day-to-day operations for key client projects
  • Schedule and coordinate meetings, deadlines, and production timelines
  • Keep clients informed of project updates, schedules, and next steps
  • Create and maintain project trackers and reports (must be proficient in Excel)
  • Support the CEO with scheduling, project updates, and occasional administrative tasks
  • Maintain internal systems and communications for active projects

Qualifications

  • Minimum 2 years of experience as an Administrative Assistant or similar role
  • Strong organizational and time-management skills
  • Excellent written and verbal communication skills
  • Highly proficient in Excel (you will be tested)
  • Ability to multitask and stay on top of deadlines
  • Professional, reliable, and able to take direction well

Growth Opportunities

There is room to grow into our Product Development or Client Relations departments for candidates who show strong performance and interest.

To Apply

Please send your resume and a short note about why you’re a great fit to hello@likelyus.com. We’re excited to meet someone who’s ready to grow with us!

Job Tags

Full time, Monday to Friday,

Similar Jobs

Dennis Dean Catering and Events

Warehouse Associate Job at Dennis Dean Catering and Events

 ...remain flexible in an ever-changing environment. Logistical Skill: Proven experience in warehouse operations or event logistics. Driving Credentials: A valid Drivers License and a clean driving record are mandatory. You must be comfortable and confident operating... 

TopShelf Talent Group

Financial Analyst (Retail Experience Req'd) Job at TopShelf Talent Group

 ...feedback and development. Alignment with client's values and a passion for contributing to a purpose-driven brand. Education and Experience: Bachelor's degree in finance, accounting, economics, business, or a related field. Up to 2 years of relevant finance... 

Playbook Sports

Sports Facility Operations Manager Job at Playbook Sports

 ...Were looking for a Facility Operations Manager who has already run a sports facility and is ready to take full ownership of our Hoboken location. This is a hands-on, high-responsibility role for someone who knows what it takes to keep a sports complex running smoothly... 

Plato's Closet - TSRH

Assistant Store Manager Job at Plato's Closet - TSRH

 ...individuals to help us grow and create the best shopping experience in Ankeny. Assistant Store Manager Platos Closet Ankeny, IA Part-Time or Full-Time Platos Closet Ankeny is on the hunt for a dynamic and motivated Assistant Store Manager to join our management... 

Larson Manufacturing

Machine Specialist- 1st shift Job at Larson Manufacturing

Job Description Set up and operate one or more machines to cut and process screen frame material to specifications or cut and punch wood, metal or glass materials. Directs other personnel to assist in maximizing the efficiency of the equipment. Adjusts machine to...