Job Description

Administrative Assistant

Temp to Hire

$25.00-$28.00/hr

Monday-Friday 8:30am-4:30pm

Columbus, Ohio

What you’ll be doing:

• Oversee smooth daily operations of the front office, including greeting visitors, answering calls, managing mail, and maintaining organized spaces.
• Manage phone system functions such as call routing, night/day ring settings, and professional handling of incoming calls.
• Coordinate office purchasing, monitor administrative budget, and ensure all office supplies and common areas are stocked and presentable.
• Maintain and update procedural manuals, Outlook contact groups, Board handbooks, and other organizational materials.
• Provide administrative support through database updates, report preparation, acknowledgement letters, and campaign mailings.
• Assist in preparing, reconciling, and reviewing expense reports, credit card reconciliations, and departmental billing records.
• Support executive-level functions as backup to the CEO’s Executive Assistant, including calendar management, travel coordination, and visitor admittance.
• Partner with development and fundraising teams by sharing community announcements, preparing reports, and supporting event logistics.
• Manage building maintenance requests, set up audiovisual equipment for meetings, and coordinate distribution of cards, gifts, and resource materials.
• Maintain security protocols by updating contact lists, supporting security-related events, tracking funding requests, and coordinating with law enforcement partners.

Who we’re looking for:

• Strong computer skills using Microsoft Office Suite and Adobe Acrobat Pro.
• Proficiency with Zoom and Teams teleconferencing and Owl camera setup.
• Computer savvy to navigate Microsoft SharePoint, Planner and One Drive.
• Experience working with C-Level executives required, with demonstrated ability to manage multiple priorities effectively.
• Experience with travel coordination and project management required.
• Excellent interpersonal and communications skills required.
• Must be detail oriented, have a proactive workstyle, and strong organizational skills.
• Ability to maintain confidentiality of information.
• Thrives working in a fast-paced environment independently with limited supervision and demonstrates the ability to anticipate needs.

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