Job Description

Our client, a Community-Based Violence Prevention Program, is seeking an Administrative Assistant to support their team. The Administrative Assistant plays a vital role in supporting program operations, documentation, and compliance. This position is responsible for maintaining program records, supporting billing and reporting requirements, and providing administrative support to program leadership and staff. The role also assists with marketing materials, coordination with partner agencies, and general office operations. This is a hands-on, in-person role that requires strong organization, attention to detail, and the ability to manage multiple priorities in a fast-paced, mission-driven environment.

Location: Bronx, NY (In Person)

Employment Type: Full-time

Salary Range: $50,000 – $60,000 (commensurate with experience)

Key Responsibilities

• Execute daily administrative and office management tasks
• Provide administrative support to program leadership
• Maintain youth participant files, databases, and program records (electronic and hardcopy)
• Produce monthly billing documentation and milestone reporting in compliance with contracts
• Ensure quality assurance documentation meets regulatory standards
• Maintain organized filing systems and databases
• Serve as the primary point of contact for incoming calls and messages
• Assist with marketing materials, program forms, and social media support
• Support correspondence with partner agencies, including juvenile justice entities
• Manage office supplies and inventory
• Assist with grant writing and contract compliance
• Conduct weekly reviews of database entries and contract performance

Qualifications

• Strong administrative and writing skills required
• Bachelor’s degree preferred or equivalent administrative experience
• Proficiency in Microsoft Word and Excel
• Experience with billing, invoicing, and milestone tracking
• Experience working with database systems
• Highly organized, detail-oriented, and able to multitask under deadlines
• Bilingual English/Spanish preferred
• Familiarity with community-based programs is a plus

Additional Details

• Schedule: Monday–Friday; some evening and occasional weekend hours required
• Work Location: Bronx, NY (in person)
• Benefits Include:
• Health and dental insurance
• 401(k) with matching
• Paid time off

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